Are you nervous when giving presentations? Do you need more confidence giving financial information? Well, read this article to get some hints as to how to improve your financial presentations.
It’s difficult to speak in public in any language, including your native language. But, if you are working in finance, you will probably have to make a presentation of financial information some time in your career. It’s important to give the presentation correctly so you communicate the information you want to communicate, and maybe make a good impression on your boss!
1) Giving any presentation in English means you need to know the standard English vocabulary for the different parts of the presentation. Here are examples of some of the vocabulary you need:
Introduction:
Good Morning. Today we are going to discuss this year’s sales figures.
Summarize the presentation in advance.
First I will summarize the overall position
Then, I will analyze the European sales result
Finally, I will look at South American Sales
Dealing with interruptions
Please feel free to ask questions any time you want
Or: If you don’t mind, you can ask questions at the end of the presentation
Moving between different parts of the presentation:
Let’s move on or
Moving on to the next part of the presentation or
Now let’s look at….
Finishing the presentation:
That’s the end of the presentation. Thank you for your attention. Are there any questions?
2) It is also very important to know how to correctly use numbers in English. This gives problems to many people, but is obviously of great importance. Some of the more common mistakes are:
a) In some languages, a point separates thousands and hundreds and a comma separates the number from the decimal. In English, it’s the opposite. It is correct to say that the company has one thousand three hundred twenty seven employees (1,327), not one point three two seven employees (1.327). (Would you like to be the .327 of an employee? I wouldn’t!) 1.327 in English is a number between 1 and 2.
b) In English, after the decimal point you must say each number individually. It is incorrect to say that sales increased by two point seventy five percent ( 2.75%). Sales increased by two point seven five percent. The main exception to this rule is with money. $2.66 is two dollars sixty six, not two point six six dollars.
Obviously, this article cannot give enough information to improve your numbers in English. You need to do a course in numbers in English. I recommend the course in numbers and trends at www.englishforfinance.com/courses.html .
3) You should also have a good knowledge of the language of trends. Describing increases and decreases over time is essential when giving financial presentations. For example, do you understand what it means if I say that sales plummeted last year. Is that good or bad? Or what about profits soared last month. Is that good or bad? (Answers at the end of the article? This article cannot give you enough information to learn the language of trends. You need to do a course on trend language. Go to www.englishforfinance.com/courses.html and look at the numbers and trends course.
4) Finally, let’s look at graphs and charts you use in presentations. It is a very common mistake when giving a presentation to describe every single movement in the chart. Don’t do this! Let the graph do the talking. It describes movements and trends a thousand times better than you can with words. You only have to describe the important elements of the trend- highs, lows and general trends.
And remember practice makes perfect! Study English for presentations, numbers and trends, give lots of presentations in English and most importantly, have confidence in yourself!
Oh, before I forget, plummet means a sudden,large decrease and to soar means a sudden, large increase.
